Enterprise Document Records Management System (EDRMS)

Electronic records and information management can prove useful across any industry where record-keeping and archival is a priority. However, it is extremely important for organizations that deal with document-centric processes and sensitive data, such as government agencies and insurance companies.

Organizations must adhere to rigorous schedules and regulations related to record-keeping and archival. Further, the rise of digitization initiatives across these organizations pose challenges, especially in anticipating the long-term impact of immediate steps and strategy.

Electronic records and information management is a unique approach to managing content, from creation to disposal. A robust system for records and information management is built on an integrated platform that allows users to capture, automate, classify, process, and view all types of content, ranging from physical documents and e-mails to social media content.

Six Signs Your Existing Records Management Process is Hurting Your Organization.

• Lack of seamless integration
• Tedious manual classification of individual records
• Lack of control across multiple repositories and content sources
• Difficulty in managing new file formats, such as large videos and social media records
• Inability to meet security and compliance guidelines
• Inability to leverage modern cloud-native architecture

Benefits of implementing records management software are:

• Better accountability by maintaining the authenticity, reliability, and integrity of records
• End-to-end management of records, from creation to disposition
• Collaboration across departments
• Increased efficiency by reducing the dependency on paper
• Fast and easy access to information for better decision-making
• Higher level of security against unauthorized access to records and risk of tampering, corruption, leaks, and disappearance/loss

Following are the parameters you should keep in mind while evaluating records management system:

• A Platform-based Approach
• Adherence to Security and Compliance Measures
• Advanced Technologies for Intelligent Automation
• Collaboration Using Productivity Applications
• Federation Across Multiple Systems
• Integration with Enterprise Apps
• Smooth Migration from Legacy Systems